Event Planning Checklist –

By klmevents

Planning a special event? Raising funds? Starting with an organized plan is the best approach. KLM EVENTS will work with you to tailor the entire event planning to meet your needs!

 Here is a snapshot of one planning checklist that KLM Events could create and customize with you when organizing and executing your next big event:

 Develop a master plan and set the event date.

 Select chairs for subcommittees such as refreshments, setup and cleanup, traffic and safety, volunteers speakers, and invitations.

 Organize volunteers for each committee.

 Formulate a publicity plan. Decide when/how media should be contacted. Be sure to alert the media of photo and interview opportunities.

 Prepare copy for program and printed materials.

 Hold a “tie down” meeting the day before the event distribute a schedule of events to each committee member. Discuss assignments. Distribute identification badges. Answer any questions.

 Set up registration. Distribute a program as guests arrive, so they know what to expect.

 After the event, mail the printed program with an appropriate letter to “significant others” who were unable to attend.

 Remember to thank everyone who participated. Send photos if possible.

 Conduct an evaluation

This is a lot to manage, which is why you want the best! Contact Katherine today to plan your next successful event!



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